Page History

Distinction between asset and rendition too strong

Story

Magnolia offers me a list of all digital assets used on all sites or one site in particular. It shows all assets in all folders at once. I can search the list using a text, but can also apply additional filters to e.g. restrict the list to only show assets which are currently published.

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The list view shows all assets of a particular asset set as a flat list. Thus, if this asset set supports folders, the list ignores the hierarchy set up by them and shows all assets of all levels at the same time. Note that the list view only shows the assets in a single asset set, since every asset is at least contained in one asset set. You may not obtain a list of all assets in all asset sets at once.

The list view is very convenient to sort all existing assets using one of the criteria shown by columns. The columns shown typically also contain the asset's status (published, changed and published, unpublished) and an indicator if the asset is currently in a work flow.

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Every asset with at least one rendition features a little triangle (or similar element), which can be clicked to view its renditions. The renditions of an asset are shown in-place inside the tree - the panel showing them moves down the other entries below when it appears.

Renditions are shown along their typical characterizing data set allowing to easily identify one specific rendition. Such data could include a format string combining both their format, resolution, and color info (or whatever is appropriate for the asset type). It should also be obvious if a rendition is currently published or not, and whether it is being currently worked on in a work flow. For rows showing renditions, the column layout of the surrounding tree does not apply, but information should nevertheless appear well aligned and ordered to ease reading.

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Rendition rows must be selectable. Selecting a rendition shows a preview and the list of actions applicable to it in the sidebar. The information shown by the preview is similar to UX:details shown on an asset, but focuses on rendition information instead.

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By default, the list view shows the list of assets. You may UX:open an asset to show its renditions. A switch in the toolbar allows to switch the list to show the (flat) list of all renditions instead. This comes in handy if you would like to sort renditions by one of the criteria offered by the table columns or if you'd like to restrict the list to only show items you may actually place on a page (that's what renditions are for).

A separate column textually links back to the asset a rendition belongs to, but there's no direct way to select an asset or view its details.

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The advanced search settings of the page asset list allow to restrict the list to only include those assets or renditions of a particular site. This largely depends on how multi-sites are configured in a setup; if site definitions exist, such a filter shall be available as well.